How Many Cocktail Cups To Register For

Event catering requires a meticulous approach and making sure you're heading to site with everything you need is a must. Events can range in size and nature but one matter remains essential throughout, and that'southward skilful organisation.

How Many Drinking Spectacles Do I Demand For My Effect?

Published : Midweek 12th December 2018

Our experience tells u.s. that it's not the number of guests that affects the success of the result but rather what the organisers take planned for them to exercise. How the event is structured from starting time to finish volition affect on the mode you prepare for information technology and of course the equipment you'll need.

Whether information technology's a wedding, party, funeral, or clemency ball, you'll have a timetable to adhere to, a venue that demands things from you, and of course guests who all want dissimilar things at different times, despite what it says on the agenda.

Being prepared and planning for most eventualities is key to your success. 1 of the key areas for this is the glassware. We're often asked for communication on how consequence planners can get the drinks correct. How practice they know how many glasses are needed? It seems at that place's some confusion about the quantity and which style of drinking glass you might need then we thought nosotros'd try and assistance.

How many guests do you lot have?

The obvious place to outset is with a caput count. How many people are yous catering for? That will decide much of the equation that you lot demand to piece of work with. You lot might recall that you merely need to simply multiply the number of glasses yous need by the head count, just at that place's a little more to it than that.

Nevertheless, establishing the head count is where you start. So, how many people are you catering for? Write that number downwardly and motility onto the adjacent question. With many events the numbers aren't finalised until a few days beforehand. Fifty-fifty then you'll probably lose a few on the day with disease or unplanned absences. We'd advise y'all to err on the side of caution and not presume you lot'll have drop-outs on the day.

What does the day look like?

What is the event? This can make a large difference to the glasses you demand and the quantity you demand, too. Permit's say it's a wedding. Traditional weddings will fall into a structure so we'll expect at that in this case to evidence you what you need to consider.

Reception drinks – What'south the beginning drink for the guests? Fizz on arrival? Cocktails? Open bar? This will accept an impact on your glass hire. Almost will opt for a buzz reception and a soft potable alternative. Some may desire a mixture of fizz and juice, which can exist put into the fizz glasses.

Y'all can pretty much bank on needing a champagne flute per head plus some spares. Nosotros'd recommend that for 100 people you guild betwixt 108-144 glasses. (Glasses come up in dozens.)

Another thing to call up about is the length of the reception. A brief 30-45 minute reception with a tiptop-up from the bottle means y'all'll need almost one glass per person, just lengthen that to a ii hour reception and yous'll probably demand a couple of glasses per caput.

The guests volition mill about and put their glasses down (photos are a existent hinderance to your spectacles and guests pop them downwards and miss-place them!) then you lot'll need to replace them during the reception, equally washing up won't exist an option.

If yous're not offering a top up but supplying new trays of drinks then you'll certainly need more. For a few hours reception with trays of drinks you're best to aim for three glasses per person. The virtually sensible way to manage your glasses is to accommodate to cascade a superlative up into the existing guest glasses.

And then yous must consider the soft drinks. The length of the reception and the estrus on the solar day will have a huge begetting here. If the reception goes on for any reason then the guests will tend to move towards the soft drinks more than than they would for a curt greeting so gene this in. If there'south no accommodation on site and people are driving they'll probable potable less than if you're in a hotel.

With a hot day, it's not unusual for guests to have a soft drink each and so some so consider ordering 124 hiball spectacles for your reception drinks for 100.

You'll also demand to remember most reception drinks similar Pimm's or other cocktail options. Volition you need jugs to create and cascade the drinks? Water ice buckets to garnish them? Trays? Get your listing of beverage options and multiply the number of people similar this:

Flutes:

Short reception with a acme up – just plenty.
Longer reception – aim for two per caput.

Hi balls:

Brusk reception, one-half the number of guests (providing you lot don't have a large number of children).
Long reception, one drinking glass per head. For a hot mean solar day, double it! And make certain you provide h2o, too.

Laying the tables

Moving inside the venue or marquee you'll demand to lay upward the tables. Depending on the approach of the issue, well-nigh volition opt for red and white wine glasses on the table. This is simple to factor into your hire; you'll demand i white and one ruby for each guest with maybe a dozen spares in case of accidents.

Guests volition only demand a glass each if they're being topped up or the vino is left on the tabular array for them to help themselves. This is the simplest pick for catering and running the drinks at the event and almost guests will be fine with this.

We recommend you take a red and white wine drinking glass and guests will frequently switch from white to ruddy and vice versa depending on the starter and chief. If you know for sure that they won't and then you lot could take fewer glasses with you, but that's often a gamble you might regret.

You'll also need water spectacles on the tables. 1 per head here is fine; just work out whether you're serving mineral h2o or tap h2o as y'all'll need jugs (ane or two per tabular array) and perhaps ice for the latter.

Champagne toast?

An area that's easy to forget is the toast at an upshot like a nuptials. You'll need to know when the toast is, and whether there's a special drinkable for information technology. Will information technology come later on the meal, before or after the dessert, or after the cheese board? Many bride and grooms volition opt for a toast with some Champagne or Prosecco so y'all'll need actress flutes for that. One per head is fine for this (with a couple of spare in case of breakages) so just factor it into your calculations.

Port for the cheese?

If yous're serving cheese boards, are the guests offer port? You might want to ask them and offer port glasses to go with the cheese table or offer them to guests. Not anybody will have port in our experience but it's worth having at least 50-70% of the headcount covered if port is to be served.

The turnaround

At most weddings, the room will be turned effectually after the official proceedings, which means a refresh of the tables. This can mean clearing all the glasses and giving all the guests a fresh beverage. It doesn't accept to, and if y'all're in charge of turning the room around then you can control this, but if you're moving the guests from daytime to evening and at that place's an obvious clear upwardly and chance to change from tall wine glasses to your more standard then you lot'll need to hire enough of those.

If you're going to completely refresh the room after the speeches etc. and then you'll need to work on the transition from day to evening and the bar glasses and so come up into play…

Evening guests

The about obvious result on your drinks service and catering is an influx of new guests. Are in that location going to exist any actress invitees? They'll all need glasses then if you've turned the room around and refreshed information technology, and then and then will all the 24-hour interval guests.

If you lot've gone from 100 during the twenty-four hour period to 150 in the evening then you're all-time to aim for the following as a guide:

Vino glasses 300-350
Beer/pint glasses 100 -150 (unless there's a potent beer crowd planned or real ale ordered. For example: if you have three real ale barrels and then you lot have at least 216 pints which will most probable need fresh spectacles)
Short glasses – 100 -150 (depending on the drinks available)
How-do-you-do balls – 150 – 200 or possibly more if you think the dancefloor volition exist a hot affair!
Jugs and water ice buckets for the bar
Evening invitee reception drinks? Some weddings volition have a drink for the new guests too. If you lot need another 50 flutes or wine spectacles and then add together these in, too.

Curveballs!

The but other situations you lot demand to try and programme for are curveball moments. Are the clients having a vodka luge? A chocolate fountain? A slushy car? Practice they take the glasses for this or do they look you to cover it? The last thing yous need when you're in a marquee in a field is to see all your evening hullo-balls disappearing to a corner of the marquee leaving yous short for later.

Just ask. You'll be thankful you did!

Look at the day as a whole and ask the correct questions…

Catering for an event similar a nuptials requires proficient planning and glass hire is a key component.

Ask these key questions to help you summate what types of glass you need and how many of them you lot'll demand:

What blazon of outcome is it?
What manner of glasses do yous need? Standard (Savoie) or something more classy like Primeur?
Will you lot be topping up the reception drink (from the bottle or jug) or will you lot be serving fresh glasses each fourth dimension? (You'll need more spectacles if yous are.)
Will y'all be serving red white or rosé (or all three) at the tabular array? How many wine spectacles will you demand per place setting?
Will y'all take a bar? What bar drinks will you serve from there and what glasses do they need?
Are you having a toast in a champagne flute or some other traditional drink during the event that requires a special glass?
Will you need extra glasses for the evening event if it'southward a wedding?
Don't forget the soft drinks – they demand spectacles besides.
Volition there be water on the tables? You might need water jugs for those.
What time of yr is information technology? (Will information technology be long and hot?) (If it's Christmas will they want mulled wine?)
Will yous demand port or brandy glasses?
Will at that place be beer on tap, or bottled beer?
Are in that location guests who might want to practice shots?
How long is the evening result?
Are there any features like a vodka ice sculpture, chocolate fountain, etc.

At that place'due south a lot to remember of, isn't there?

The best way to kickoff is to play out or draw out the event on paper and work through the consequence and each and every possibility and hire glasses for those situations.

To help y'all start, here are the main areas of glass hire on our site:

Primeur

Savoie

Bar Spectacles & Speciality Glasses

Bar/Service Equipment

How to order:

Select the style you need and the number of spectacles you lot'd like
Add together them to your quote
Submit your quote and we'll exist in touch to hash out it with y'all.
Don't worry nigh a thing. We can change anything you lot added and add together more if you need it.
Nosotros've been highly trained by our customers to ask the right questions then we can requite you the exceptional service that our reputation is based on.

You really don't need to exist running out of glassware in an unfamiliar marquee or venue, and washing up is rarely an pick in these cases.

Our advice, on the whole, is to err on the side of caution and accept a few more than you recall y'all'll need.

Need more help? Just ask!